How To Request a Supplier ECN (Beta Version)

The ECN (Engineering Change Notice) Module is designed to help users manage and track engineering changes, and their impacts. This guide will walk you through how to request, track, and manage ECNs in the system. 

Accessing the ECN Module

Click on the ECN (Deviations) tab in the main dashboard. You'll be redirected to the Change Management System Dashboard.

NOTE: There are three Change Types for a Supplier ECN:

- Permanent Change – A long-term modification with no planned reversal.

- Temporary Change – A short-term adjustment with a set end.

- Allowed for an Undefined Time – A change with no fixed end date, subject to review.

1. Requesting a New ECN

a. Initiate a New ECN Request: On the Change Management System Dashboard, click the Request Supplier ECN button. 

A form will appear where you need to fill in the required details.

b.Fill in all required fields, including the Change Types, and click Request to submit. *Additional steps may apply based on the Change Type.

c. A warning message will appear. Carefully review the warning. If everything is accurate, click "Confirm" to proceed. A success message will then display, confirming that the ECN has been successfully created.

2. Primary Approver Dispostion:

a. The assigned primary approver will be notified to provide dispostion (APPROVED or REJECTED) to the Supplier ECN. Access it via the Notifications Tab or the ECN Tab.

b. Locate the ECN in the list, click the three-dot menu, and select Primary Approver Disposition to proceed.

c. If Accepted, choose the relevant Approving Departments. This will enable you to select the committee members from the users assigned to the selected department.

3. Comittee Dispostion:

The previously assinged Comittee users will then need to provide dispostion.

a. Click the three-dot menu of the ECN, then Comittee dispostion.

b. Review then Grant Dispostion (APPROVED or REJECTED).

4. Approved ECN:

The ECN will be fully approved only after the Primary Approver and all assigned Committee Approvers have given their approval. An email will be sent to confirm that the ECN has been fully approved.

5. Affected part revisions:

After the ECN is approved, the main approver will be permited to Create a new part or a New revision for the Affected part. 

a. Click ECN Details button.

b. In the Affected part revisions, locate the affected part and click on the three-dot menu. Choose between Creating a new part or a New part revision.